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Terms of use

Welcome to the Incorp-Quebec website. These terms of use and disclaimer govern the use of our website, our services, and the information presented on it. By browsing this site, placing an order, or using our resources, you acknowledge that you have read this legal notice and accept its terms.

Nature of the services and absence of professional advice​

The content available on this website (articles, guides, calculators, and any other information) is provided for informational purposes; it is general in nature, does not take into account the specific circumstances of each situation, and must not be interpreted as personalized advice. The services offered by Incorp-Quebec consist of assisting with and facilitating certain administrative procedures related to business creation and start-up, including the collection, preparation, and transmission, as the user's mandatary (agent), of the information and forms required by the relevant authorities. The assessment of the strategic, legal, or tax choices specific to each business remains the sole responsibility of the user, who should consult a qualified professional where their situation requires it.

Mandate granted to Incorp-Quebec (art. 2130 C.C.Q.)​

By using Incorp-Quebec's services and completing the order process, the user expressly mandates Incorp-Quebec, as mandatary (agent) within the meaning of articles 2130 and following of the Civil Code of Québec, to prepare and transmit on the user's behalf, and in accordance with the user's instructions, the forms and administrative procedures corresponding to the user's order. This mandate covers, without limitation, the incorporation of a business corporation and the initial declaration of a legal person with the Registraire des entreprises du Québec, as well as registration for the Revenu Québec files (GST/HST, QST and, where applicable, source deductions). It includes the authorization to pay the applicable government fees on the user's behalf, to create and use the electronic accesses required by the authorities to transmit the applications and receive the related correspondence, and to make minor formal corrections to the information provided (capitalization, address or postal code format, abbreviations required by the forms), without altering its substance. The user acknowledges and accepts that Incorp-Quebec acts solely as an administrative mandatary responsible for transmitting the information provided by the user, and not as the declarant of the information in question: the user remains at all times the true declarant and the person responsible for the truthfulness, accuracy, and completeness of all information and declarations transmitted on the user's behalf. By finalizing the order and checking the box accepting these terms, the user expressly confirms that they grant this mandate, that they have the capacity and authority required to do so, and that they authorize Incorp-Quebec to transmit the relevant forms on their behalf.

Declarations and attestations made on your behalf​

The forms of the Registraire des entreprises and Revenu Québec require formal attestations from the declarant, in the form of checkboxes and signatures. By finalizing the order, the user expressly authorizes Incorp-Quebec to make these attestations on the user's behalf, as mandatary, and confirms that each of the attestations described below is true with respect to the user. These attestations are deemed to be made by the user personally.

Application for incorporation (Registraire des entreprises)​

  • Accuracy of the information and founder's signature. The application for incorporation includes a declaration attesting that the information provided is true and accurate, and the articles of constitution are signed on the user's behalf in their capacity as founder of the corporation. The user confirms that they act as founder, that they have reviewed the information provided with their order, and that they approve its content.
  • Compliance of the chosen name. Where the order concerns a corporation with a name (rather than a numerical designation assigned by the Registraire), the application requires a declaration that "reasonable means have been taken to ensure that the chosen name complies with the law." By choosing a name, the user declares that they have themselves taken such means: it is the user's responsibility to ensure that the name — including any version in another language and any other name declared for use in Québec — complies with the Charter of the French Language, is not confusingly similar to an existing name or trademark, and is not otherwise prohibited by law. Any verification carried out by Incorp-Quebec remains summary, does not include a trademark search, and constitutes neither a guarantee of availability nor a guarantee of compliance. The Registraire does not carry out any prior verification: it may refuse a name or, even after incorporation, order its replacement; the resulting steps and fees are borne by the user. The meaning or origin of the name indicated in the form is transmitted as provided by the user.
  • Content of the articles. Unless personalized text is provided with the order, the articles are produced from standard model clauses (description of the share capital, restrictions on the transfer of shares and securities, limits on activities, other provisions, number of directors). These clauses are suitable for most closely held corporations with few shareholders, but their use does not constitute legal advice adapted to a particular situation. The requested effective date is the one indicated with the order; failing that, the application is transmitted to take effect as soon as it is processed by the Registraire.
  • Accuracy and completeness. The initial declaration is transmitted with the attestation that the information it contains is true, complete, and accurate, made on the user's behalf in their capacity as director of the corporation.
  • Declared content. The head office, the directors, the officers and their positions, as well as the principal shareholders, are declared as provided with the order. Unless otherwise indicated by the user, no unanimous shareholder agreement is declared.
  • Ultimate beneficiaries. The law requires the declaration of the corporation's ultimate beneficiaries — any natural person holding, directly or indirectly, 25% or more of the voting rights or of the fair market value of the shares, or exercising significant influence — as well as their date of birth, which is not published in the register. These persons are identified solely on the basis of the information provided by the user, who confirms its completeness and accuracy.
  • Activities and employees. The economic activity code(s) (CAE) are assigned by Incorp-Quebec based on the description of activities provided by the user, and the number of employees in Québec is declared according to the bracket indicated with the order. It is the user's responsibility to verify these entries once the corporation is registered and to request a correction if needed.
  • Ongoing obligations. After registration, keeping the information in the register up to date (annual and current updating declarations, including with respect to ultimate beneficiaries) is the sole responsibility of the corporation and its directors.

Tax registrations (Revenu Québec)​

  • Where the order provides for it, Incorp-Quebec registers the corporation, as mandatary, for the GST/HST and QST files and, where applicable, for source deductions, with the same attestation of accuracy of the information transmitted.
  • Unless otherwise instructed by the user, standard parameters are used for these registrations, in particular as regards the effective date, the filing frequency of the returns, and the fiscal year-end. Where the corporation does not reach the small supplier threshold (generally $30,000 in taxable supplies), registration for the taxes constitutes a voluntary registration, carried out at the user's request.
  • As soon as it is registered, the corporation is required to collect GST and QST on its taxable sales, to file its returns, and to remit the amounts due within the prescribed deadlines — and, with respect to source deductions, to withhold and remit the required amounts from the first salary payment. Compliance with these obligations, the safekeeping of the assigned numbers, and the monitoring of deadlines are the sole responsibility of the user.

False declarations. The applicable laws, in particular the Act respecting the legal publicity of enterprises and the tax laws, provide for sanctions in the event of a false, incomplete, or misleading declaration. As the attestations described above are made solely on the basis of the information provided by the user, the user assumes full responsibility for them, in accordance with the "User responsibility" and "Indemnification" sections.

User responsibility​

The user is solely responsible for the accuracy, truthfulness, and completeness of the information, documents, and identification provided in connection with the use of the site and the services. The user represents and warrants that they are the person authorized to provide this information and to give transmission instructions, that their identity and that of any person concerned are truthful, and that all information provided is accurate and complete. Incorp-Quebec does not carry out any independent verification of the identity of individuals or of the accuracy of the information, and relies entirely on the information and confirmations provided by the user. Incorp-Quebec cannot be held responsible for consequences arising from inaccurate, incomplete, or misleading information provided by the user, from any error or omission by the user, from a misinterpretation of the fields or administrative requirements, or from any improper use of the service. All information and data transmitted to Incorp-Quebec in connection with an order are deemed to have been verified and approved by the user prior to their submission to the competent authorities. The user acknowledges having had the opportunity to review all information provided and confirms its accuracy by finalizing the order. The user also undertakes to verify, upon receipt, the documents produced and transmitted in connection with their order (articles and certificate of constitution, initial declaration, confirmations of registration for the Revenu Québec files) and to report any error or omission to Incorp-Quebec without delay; a correction requested after transmission to the authorities may entail additional steps and government fees. Notwithstanding the foregoing, in case of doubt — in particular where information provided appears incomplete, inconsistent, or potentially erroneous — Incorp-Quebec may, at its sole discretion, suspend the processing of the order and request clarifications or corrections from the user by email before transmission to the authorities. The user undertakes to respond diligently to such requests; processing times are then suspended until the user's response is received.

Personal information and confidentiality (Law 25)​

In the course of providing its services, Incorp-Quebec collects the information necessary to process incorporation and registration requests. This information — including the dates of birth required by the authorities, in particular for the declaration of ultimate beneficiaries — is used only for the purpose of processing the order and is disclosed only to the authorities concerned and to the service providers necessary for the performance of the service (hosting, payment processing). We implement reasonable measures to ensure the confidentiality and protection of personal information, in accordance with applicable laws in Québec, in particular the Act respecting the protection of personal information in the private sector (modernized by Law 25). However, as no method of electronic transmission or storage is entirely free of risk, the user acknowledges that certain limitations inherent in the technologies used may remain.

Indemnification​

The user agrees to indemnify, defend, and hold harmless Incorp-Quebec, its representatives, officers, employees, and collaborators against any claim, loss, damage, fine, penalty, expense, or liability of any nature whatsoever, including reasonable legal fees, arising directly or indirectly from the information, instructions, documents, or identification provided by the user, from any inaccuracy or omission on the part of the user, or from any declaration made to the competent authorities on the basis of the information provided by the user. This indemnification obligation survives the end of the provision of services.

Warranties, delays, and limitation of liability​

We strive to provide clear and up-to-date information; however, the applicable laws, regulations, and requirements may change without notice, and certain information may contain inaccuracies. The information on the site is provided "as is," without any guarantee of accuracy, completeness, or timeliness, and its use is at the user's own risk. The processing times of the authorities (Registraire des entreprises, Revenu Québec) are beyond Incorp-Quebec's control and may vary without notice. Once an application has been transmitted to the authorities, the government fees paid are non-refundable. In all cases, the total liability of Incorp-Quebec, its representatives, and collaborators, whatever the cause, is limited to the amount paid by the user for the service concerned, excluding government fees, and does not extend to any indirect damages.

Changes to this notice​

Incorp-Quebec reserves the right to modify this notice and these terms of use at any time, without notice; the version published on this page prevails.

Last updated: August 14th 2026

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